Integrating Project Management and the Just Whelmed Calendar

Integrating Project Management and the Just Whelmed Calendar

The following questions were submitted by someone who attended the Just Whelmed Calendar class, the Tenure & Promotion Myths & Mindsets class, and the Hunks, Chunks, & Bites class, and are answered below her questions.  


Question

  • How do I decide which of the Project Next Steps and the Mini-Things go under Focus and which go under Flow? You made a side comment about the Project Next Steps being the Big Rocks that get placed first, and the Mini-Things as being Little Rocks that fit around them. But really, I don’t have any Big Rocks, do I? (All the Big Rocks have been broken into Bites.)
  • Or does “Big” in Big Rock refer not to the size of the rock, but to the importance of the rock? (Important Rocks get placed first, then Unimportant Rocks get placed around them, until I run out of room on the calendar.)

Answer

The “Big Rocks” concept does refer more to the importance of the project vs. the size of the task.  So, if my relationships with my brothers is a big rock, then I can set aside time to call one of them – and it may only be a 15 minute call, but it’s important so it’s a “big rock” and if I don’t mindfully consider and plan for it, it could end up not fitting in my week.


Question

Does the project’s location in the Effort/Value matrix affect whether it goes in Flow or Focus?

Answer

I don’t think this would really affect whether it’s Flow or Focus, at least in the way I’m thinking about it. I can see things that are in any of the different quadrants showing up in Fixed, Flow, or Focused, just depending.  [Note: The Effort/Value matrix was taught in the Tenure & Promotion Myths & Mindsets class and is a very helpful concept.]


Question

What about things that are not part of a project? (e.g., completing my expense report for a conference). Does this get done in Flow or Focus time? Hopefully some Mini-Things like this can fit into some in-between times during Fixed blocks. But what if it doesn’t? Do I schedule it?

Answer

Gosh you are asking so many good questions. And I’m just sitting on my patio happily answering them :). And for me, completing my expense report for a trip does fit into a project if I consider the whole project (elephant) to be the conference. The expense report is a bite of that elephant, at least the way I think about it. The conference is not complete until I’ve gotten everything that is connected to the conference completed and that would include getting reimbursed for expenses.


meggin_just_whelmed_calendar_v3If this answer helped you, or you have more questions, feel free to check out the webinar Creating Grace, Space, & Pace with Your Own ‘Just Whelmed’ Calendar. This friendly and focused 90-minute webinar is for those who are ready to gain a sense of control over their schedules and to-do lists.

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