A System for Managing E-mail and Other Information Inputs by Randall Dean

The Time Management Tech Doesn’t Matter (Much!) — it is the “infrastructure” that lies underneath the tech that matters!

Do you have your time/life/e-mail management infrastructure in place? Do you have all of the pieces you need to manage this important stuff properly? Do you even know what the right “infrastructure pieces” are?

Regardless of the technology system you use to manage your time (from the old paper-based planners, to Outlook and other server-based software systems, to cloud tools like Google productivity apps and Toodledo, to an app-based system on your smart phone and/or tablet) if you have basic infrastructure components in place, you should perform reasonably well.  Here is one component.

 A system for managing e-mail and other information inputs: I have spent a big part of my time the last few years teaching people in particular how to better manage e-mail, but to make this super short and sweet, the essence is this: for any new input that crosses your plate (e-mail, voice mail, fax, text, phone call, document, interruption, etc.): decide what needs to be done with it immediately, get the quick little stuff done NOW, add the other items to your prioritized task list (#3 above), and then put the original information AWAY (file it, delete it, archive it.) Thanks David Allen!

The goal is to acknowledge these information inputs, but not let them take over. YOU need to stay in charge, and the way to do that is by referring to your priorities, your calendar, and your task list BEFORE your e-mail and other inputs! (By the way, getting the first four items above organized and prioritized is basically how I spend the first 30-60 minutes of most work days.)

© Randall “Randy” Dean, MBA, is known as the “Totally Obsessed” Time Management/ Technology Guy and E-mail Sanity Expert. Randy is an expert speaker and trainer on the topics of time management, e-mail & office clutter management, related usage of MS Outlook and PDA/SmartPhone devices, and effectively managing internal staff & team meetings. He is the author of the new 2009 national productivity sensation, and Recent Amazon.com #1 E-mail Bestseller, Taming the E-mail Beast: 45 Key Strategies for Better Managing Your E-mail Overload — here at http://www.randalldean.com/store.html.

To learn more about what Randy can do for you and your organization, visit his web sites: DandallDean.com and http://www.randalldean.com

SevenSaneIf you like these tips and would like more to help managing your email you will want the Get a Plan! Guide® to Seven Sane & Sensible Email Practices part of the Get a Plan! Guides® series designed to give you the ideas and inspiration to do your work easier, faster, and in a more focused fashion.

 

 

 

 

 

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